A request for proposal (RFP) is an official document that announces and outlines plans for a specific project that any hospital or other healthcare facility plans to undertake. The purpose of issuing a formal request for proposal is to solicit bids from qualified contractors and suppliers to complete the proposed project.
Most requests will contain a detailed description of the project—including goals, timeline, budget, and technical requirements—in addition to providing background information about the company’s mission and objectives. RFPs will also contain a section with guidelines for contractors and suppliers submitting a proposal in response to the project.
Requests for proposal can be used to procure a wide variety of different services. In healthcare, a hospital might issue an RFP for any of the following reasons:
- To expand or renovate a facility
- To implement a new technology
- To install durable medical equipment
- To solicit new food management services
- To request facility maintenance, repair, or inspection
- To secure emergency or non-emergency transportation services
Once contractors and suppliers have submitted their proposals, the issuing company will enter into negotiations with the most qualified applicants until one project bid is selected.